In attendance:
1. Minutes.
July minutes were approved
with changes last month. Changes were presented. August minutes were
approved with changes. Sherri Lambert will email the corrected version to all
members.
2. Training Organization.
A new training
organization chart was handed out. Mentor Trainers have been contracted for
the following areas: Housing Authority units; participating recreation
centers; City libraries.
Ann Savino will let Sherri
Lambert know who will be the Mentor Trainer for EPCC.
4. Funds.
Grant money has been
released by the TIF board. The funds will be put into line items at YISD.
The funds cannot be spent until the YISD Board approves it.
5. Mentor Trainers.
Sherri Lambert met with
Irene Newland and the newly contracted Mentor Trainers, except for Jackie.
They discussed the site mentors that are called for in the TIF grant. They
would like to develop the mentor job description and will present it to the
committee for approval on September 21st.
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The mentors would need
to apply for the job.
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Mentor Trainers would
be responsible to interview the candidates.
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Proposed stipend is
$1800.00 This works out to be $8 per hour X 226 hours, or $1800.00
Mentors may be AmeriCorps
/ Vista volunteers or anyone else that is interested. The hiring process will
insure that they hire the best person for the job.
The committee approved
recommendation. The Lead Trainer and Mentor Trainers will develop job
description, receive, review applications and interview candidates.
It was mentioned that the
Parks and Recreation department will have to screen potential mentors
(criminal background checks). It was then recommended that all prospective
mentors have a background check done. The check costs about $7.00 +/-.
Sherri Lambert will check with YISD to see if they can do this for us.
6. Data gathering.
There will no doubt be
several basic data elements that will be the same for all grants but we need a
standard way to gather the data. One way is to purchase Vision Software.
Examples of common data elements are ethnicity, age and gender. There is also
a question or require to collect user satisfaction data (user survey?) that
will tell us what they think of the program.
What other data elements
do we want to collect?
Without the management
software the process of data collection will become labor intensive and
difficult to manage. One computer at each site will have the software loaded,
users will login before using the other computers. The data can be exported
to disk or cdrom for consolidation.
It was recommended that
each participating site/organization have all parents sign an agreement before
allowing their children to participate (filter v/s no filter...).
Note: We have to go to bid
to buy the Vision Software. It was approved by the committee to proceed with
the RFP. Sherri Lambert will handle that.
7. Community Committee
Member Meeting.
Irene Newland has agreed
to facilitate the community meeting on September 26, 2002. The purpose is to
frame a plan. This includes goals and how to accomplish them. We need to
define each community committee’s goals and purpose. It was recommended and
approved that the governance committee members integrate with the other
committees for the purpose of this initial meeting. Later they will meet to
consolidate findings and recommendations.
Sustainability committee
will also meet later, once we have a plan. We should be prepared to provide
them with a short summary or narrative of program goals.
The meeting will start
with a brief orientation.
Committee chairs are to
email Irene Newland a short overview of their purpose. Her email address is:
We need the addresses and
contact information for all the proposed community members. Send them to
Sherri Lambert.
Irene Newland has agreed
to write the USDA grant. Her fees will be paid for by EPAL.
Committee members are
responsible to contact the people on the community members list to let them
know about the meeting and our objective.
8. Next Meeting.
The next meeting of the
CN2 Committee will be Monday, September 9th, at 10 AM, in the
McNealy Room, UTEP Library.
There will be an earlier
meeting at 9 AM with Ann Savino, Mary Duffy and Irene Newland, in room 205
(Systems Office), also in the UTEP Library.
9. Action Items.
Sherri Lambert will email
the corrected version of the August minutes.
Ann Savino will let Sherri
Lambert know who the Mentor Trainer for EPCC will be.
Sherri Lambert will ask YISD
if they can run criminal background checks for any potential mentors.
Sherri Lambert will get with
YISD to generate a RFP for the Vision Software.
Committee Chairs will email
Irene Newland with their introduction/overview for the community meeting.
Everyone that has contact
information, addresses, etc, for any of the community members should email
Sherri Lambert with the information.
Selected members will
contact the community members to discuss the project and upcoming meeting.
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